Scheduling Guidelines (as of June 11)

Scheduling Guidelines as of June 11

Guide to holding in-person events and meetings (last updated 6/11/21)

Guide to holding virtual events

To maintain University business while ensuring safety standards and to lessen the institutional risk, please adhere to the following guidelines. If you have questions or need assistance, please contact the Scheduling Office at 607-253-8368 or stop into 206 Robert Purcell 8 am - 5 pm Monday - Friday. Reference Student Public Health Requirements and Employee Public Health Requirements for more information around public health requirements.

Scheduling between Now - August 21	Scheduling between August 17 - August 25	Scheduling between August 26 - onward
Indoor classroom instruction must maintain 6-foot physical distancing	Indoor classroom instruction must maintain 6-foot physical distancing	Fall Semester has not been determined.
Events indoors are limited to 250 people ¹	Events indoors are limited to 250 people ¹	Until further notice, events indoors are limited to 250 people ¹
Events outdoors are limited to 500 people ²	Events outdoors are limited to 500 people ²	Until further notice, events outdoors are limited to 500 people ²
University space that is active/open, not including eating establishments and classroom instruction, can operate at 100% capacity adhering to the NY CDC guidelines ³	University space that is active/open, not including eating establishments and classroom instruction, can operate at 100% capacity adhering to the NY CDC guidelines ³	University space that is active/open, not including eating establishments and classroom instruction, can operate at 100% capacity adhering to the NY CDC guidelines ³
Recurring classes/meetings/events need approval for in-person summer programming	Recurring classes/meetings/events need approval for in-person summer programming	N/A
Undergraduate Student Organizations are not permitted to hold events. For more information, contact the Campus Activities Office at activities@cornell.edu .	Undergraduate Student Organizations are not permitted to hold events. For more information, contact the Campus Activities Office at activities@cornell.edu.	Fall Semester has not been determined.
Graduate Student Organizations are permitted to hold events in accordance with university guidance.	Graduate Student Organizations are permitted to hold events in accordance with university guidance.	Graduate Student Organizations are permitted to hold events in accordance with university guidance.

¹Indoor Guidelines

Faculty and Staff
- Vaccinated faculty and staff are not required to wear face coverings and may gather indoors within capacity limits set by New York state.
- Unvaccinated faculty and staff are required to wear face coverings indoors at all times, except when eating or when alone in a space, and may gather and meet indoors within capacity limits set by New York state; six feet of physical distance is required.
Students
- Vaccinated students are not required to wear face coverings with the exception of indoor classrooms and indoor dining.
- Unvaccinated students are required to wear face coverings at all times.
It is the responsibility of the Event Requestor/Sponsoring Group to:
- Ensure that visitors are wearing face coverings and physical distancing of at least 6 feet when indoors regardless of their vaccination status.

²Outdoor Guidelines

Faculty and Staff
- Unvaccinated faculty and staff are required to wear a mask if unable to maintain six feet of physical distance from others.
Students
- Unvaccinated students are required to wear face coverings at all times.
It is the responsibility of the Event Requestor/Sponsoring Group to:
- Ensure that visitors are wearing face coverings and physical distancing of at least 6 feet when indoors regardless of their vaccination status.

³ CDC Guidelines - Location Occupancy

Location capacity is only limited by the space available for patrons or parties of patrons to maintain the required distance
- Locations can operate up to 100% capacity so long as all attendees are fully vaccinated
  - Implementation options to consider:
    - Assign part of space for vaccinated individuals based on % of the total capacity or absolute #
    - Assign different times to vaccinated and unvaccinated individuals

Guide to holding virtual events (last updated 6/11/21)

If you are hosting a virtual event, an event request form must be completed using Scheduling@Cornell when the event

expects attendees under 18 years of age (excludes Cornell registered students)
uses the University logo
is photographed or recorded for distribution
invites an outside performer/speaker/musical artist
is a hosted conference
distributes any items to attendees prior to the virtual event/meeting
- e.g., DYI kit, food, or alcohol
invites a dignitary or government official

Conference and Event Services

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