Skip to main content

Planning Services

The perfect event, meeting, or gathering begins with having a great location and good planning. Conference and Event Services is here to assist you in this success.  

Event Planning Services

Conference and Event Services offers a comprehensive event planning service to ensure that your program runs smoothly and efficiently. Our team will be your one-stop shop for all your meeting or event needs.

Specializing in conferences, retreats, wedding, special events and Cornell-affiliated Youth Programs, our experienced Conference and Event Planners are here to work with you on all aspects of your event, providing as much or as little support as you require while customizing our services to fit your event goals.

Learn more about our event planning services:

Registration Services

Let us manage all aspects of your event registration, online or on-site.

Online registration services:

  • Customized online conference registration, either as a stand-alone website or linked to your existing site
  • Secure online payment acceptance and automated email confirmations
  • Comprehensive data collection, including meal preferences and housing reservations
  • Registration status reports

On-site registration services:

  • Creation and distributions of nametags, folders, handouts, and other materials
  • Complete on-site event registration setup, including signage and on-site staff for guest assistance and information
  • On-site event registration and payment acceptance (credit card only)

Account Management Services 

We offer event budgeting and management services, including:

  • Personalized event budget creation and management
  • Establishment of a University Account for payments and accounting
  • Procurement of insurance, contracts, and necessary University approvals
  • Contracting goods and services while managing vendor relationships per University policies and procedures
  • Providing assistance in determining per-person costs for registration fees
  • Efficient invoice processing
  • Accurate post-event accounting reconciliation

Meeting spaces

We will be your single point of contact for all on-campus space reservation needs. From suggesting locations to coordinating setup, support requirements, and all required University approvals, our planning team can assist as much or little as you like. Many popular options can be seen by clicking the link here.

Dining and Catering

Treat your guests with exactly what you’re craving! We can arrange on-campus meals with our partners at Cornell Dining, in their dining facilities. We offer different meal packages for you to choose from that can include meal swipes at all-you-care-to-eat facilities, retail debit plans, or catered events. We can also assist with off-campus restaurant reservations and catered events. Check out the Cornell Catering menus here.


On- or off-campus, we can offer your group a variety of housing options. The University’s residence halls can accommodate numerous attendees during the summer and convenient area hotels are available for events during the academic year.

Transportation and Parking

Shuttle service coordination

We obtain quotes from up to three transportation companies that meet your group’s needs, while arranging payment, pick-up times and locations, drop-off locations, and creating a timeline for the shuttle route based on the your request.

Bus pass coordination for TCAT (local public bus system)

We can coordinate TCAT bus pass purchasing for your guests. They offer daily, weekly, or ad hoc passes to accommodate your event needs.

Parking permit coordination

Parking on campus requires coordination. We help coordinate with University Transportation to reserve parking spaces on campus as your event requires. This could be advanced purchase parking passes or passes sold on-site, depending on the location. To learn more about parking on campus, visit here.

Conference Materials

In addition to our comprehensive event planning services, we can help manage your event’s marketing material needs. Below are some of the services we provide:

Welcome packets

Our welcome packets are provided to guests in a Cornell University folder and include 1 campus map, 1 notepad, 1 pen, local Ithaca pamphlets, a customized welcome letter, and any additional materials provided by you.


We offer customized nametags that can be Cornell branded or tailored to your event. Connect with your Conference and Event Planner to explore various options, ranging from handwritten nametags to branded cardstock versions with a lanyard.

Gift bags

Conference and Event Services along with the Cornell Store can offer personalized gift bags for your attendees or speakers based on your budget. Our planners are happy to help you select the perfect Cornell or Ithaca-themed gifts, such as notebooks, coffee mugs, local coffee, t-shirts, hats, and water bottles, creating a memorable event for your guests.

Tastings and Tours

There are plenty of things to see, do, taste, and experience at Cornell University and in the greater Ithaca area that will enhance your conference experience.

Whether you want to take advantage of Cornell's many offerings or explore the natural beauty and cultural opportunities beyond campus, our Conference and Event Planners can find the perfect excursion and help make reservations and arrange transportation.

On Campus:

Beyond Campus:

Known for its beautiful lakes, streams, and spectacular waterfalls, it's no wonder locals exclaim "Ithaca Is Gorges"!

Our planners can help recommend area tours or trips to local state parks for your group.

  • Explore the 100-plus waterfalls and gorges within ten miles of downtown, including the tallest waterfall in the northeast at Taughannock Falls State Park
  • Tour Cayuga Lake three miles west of campus, with sight-seeing cruises and boat or kayak rentals
  • Wine taste along the Cayuga Lake Wine Trail or one of the neighboring Finger Lakes, an area known among wine connoisseurs nationwide
  • Visit the unique Ithaca Farmers Market, open on the Cayuga lakefront every weekend from April until December