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Event Package 3 – Top of the Line – 250+ people

An event in a location with added rental items, production, ticketing, etc., and more than 40 hours of event planning

Meeting with Planner

After filling out an inquiry form, you will be matched with an Event Planner who will arrange a meeting to discuss in detail event needs. 

The client will be provided at a minimum:

  • One initial planning meeting
  • One halfway point check-in meeting
  • Two additional meetings to discuss where the event is in planning
  • One pre-event meeting to go over logistics and final details
  • One post-event meeting for debriefing

Space Rental, Reservation, and Requests

The planner will be responsible for:

  • Reservation of the meeting space
  • Completing an Event Registration Form
  • Providing a room diagram
  • Obtaining quotes for table and chair rentals (if needed)
  • Gathering tent quotes, rentals, and permits (if needed)
  • Requesting facilities services as needed
  • Arranging audio-visual requests
  • Attending EMPT meetings, the Client may also be requested for attendance
  • Speaker contracting and payment coordination
  • Production company coordination
  • Vendor logistic facilitation
  • Ticketing coordination
  • Cornell University account creation and management
  • Single invoice billing

*Any cost associated with the rental of the space or equipment will be the client’s responsibility.

Food and Refreshments

Based on request and client’s menu ideas we will provide up to three quotes for the food and beverage needs. One of these quotes will be from Cornell Dining/Catering. All quotes will be from the list of University-approved catering companies.

*Any third-party contracts must be signed by the client. All expenses incurred for these items will be the responsibility of the client.

If providing pre-packaged food or beverages, the Planner can assist in navigating food safety regulations to ensure University approval of the event.

Linens, flowers, and other décor additions

Should the client request additional décor items for their event (flowers, linens, signs, etc.), the Planner will work with on-campus partners and University-approved vendors to meet the décor requests. Conference & Event Services has resources to assist with all décor and planning needs.

*Any third-party contracts must be signed by the client. All expenses incurred for these items will be the responsibility of the client.

Day of Event Support

The planner will be on-site the day of the event for initial setup and last-minute needs or requests. This will include ensuring catering, décor, and room design is completed. The Planner will be on-site for six hours or until critical timing of the event has passed, whichever is less, to assist. Depending on the complexity of meeting and support needs, additional labor charges may be added.

Additional needs and requests

If there are additional products or services needed for your event, please contact the Planner for items you can add to this package.